Shadow AI Health Check
A rapid diagnostic to map how your teams are actually using AI today—and help you move from unmanaged risk to responsible practice.
Why This Matters
Your staff are already using ChatGPT, Gemini, and Copilot—often without clear guidance, documentation, or governance. This "Shadow AI" phase is now the reality for most humanitarian and development organisations.
The Shadow AI Health Check helps you understand what's happening and move toward safe, effective AI use through a focused diagnostic that:
Maps how your staff are actually using AI today
Identifies concrete risks to data, protection, and program quality
Surfaces existing good practices you can build on
Provides leadership with a realistic, prioritised action plan
What You Receive
In 3–4 weeks, you receive:
Shadow AI Use Map
Current state analysis
Where AI is already being used (by function, team, country)
Tools in use (ChatGPT, Gemini, Copilot, internal pilots)
Common workflows (reports, SitReps, MEAL, HR, partner comms)
Anonymous staff stories about how and why they're using AI
Risk & Opportunity Assessment
Data protection and confidentiality risks
Protection and "do no harm" considerations
Operational risks (hallucination, misinterpretation, over-reliance)
Positive use cases to scale, not shut down
Prioritised Recommendations
6–12 month roadmap
Immediate guidance: What must stop now
Quick wins: Workflows that can be safer within weeks
Medium-term actions: Training, SOPs, governance, tool choices
Roadmap: From Shadow AI to Governed AI
Executive Briefing
90-minute virtual presentation
Presentation of findings to senior leadership
Discussion of trade-offs, risk appetite, and next steps
Q&A for board-level AI risk questions
How It Works
Typical scope (for one organisation / 1–3 country offices):
Week 1
Discovery
Anonymous staff survey (10–15 minutes)
5–8 key informant interviews
Review of existing policies and guidance
Week 2
Analysis
Synthesis of survey and interview data
Risk and opportunity mapping
Draft Shadow AI Use Map
Week 3
Recommendations
Written report with exec summary
6–12 month action plan
Executive briefing and Q&A
This can be run fully remote. Where helpful, we can focus on a single country office or region as a pilot.
Who Is This For?
INGOs and national NGOs
UN agencies and pooled-fund secretariats
Social protection teams in government
Foundations and donors
Pricing
Pricing depends on scope (number of country offices, languages, depth of analysis).
As a guide, a 3-week Health Check for one organisation with up to 2 country offices typically requires 15–20 consultant days.
Discuss scope and pricing:
Thomas Byrnes, CEO — MarketImpact / AidGPT